Full Time 2nd Assistant in West Hollywood

We are looking for a full time 2nd assistant to an UHNW Celebrity based in LA with two residences here in town.

You will be at the house most days, Monday- Friday. It may be meeting a repair person in the morning, and then working from home in the afternoon. Or running errands part of the day, working from home or the house during the second part. Once the main home is remodeled, the assistant will have their own office in the guest house on the property. Some occasional weekend work should be expected. It may be a quick text asking for a password, connecting with the IT team if the WIFI is down, or helping to set up for a dinner (maybe once a month).

Also, although they’ll be working in the entertainment industry, please understand that there isn’t any crossover. None of this role will involve any in depth entertainment industry duties.

Salary is $90,000-100,000 per year depending on experience.

Below is a rough description of the job;

Coordinating household repairs at parents’ homes in LA (two separate homes). Purchasing house and cleaning supplies as requested by household staff. Assisting with gifting- birthdays and holidays. Taking the dogs to the groomers for appt, keeping track of vaccinations, and appointments. Setting up for lunch meetings. Keeping the housekeepers updated of any appointments at the home. Greeting guests, offering beverages. Keeping personal products in stock at two properties. Grocery shopping. Coordinating household repairs with vendors. Going through storage units/ cataloging (long term project w/first assistant) Detailed AV checks. Making sure TV’s and apps are working. Being tech savvy is a big plus. Reviewing and approving vendor bills. Getting art invoices approved. Keeping art database up to date through Filemaker app. Any experience with art management is a big plus. Coordinating art installs. Alerting business office of new art purchases. Research products for the home. Creating house manuals for multiple homes. Occasional house/dog sitting. Usually handled by housekeepers. Getting house set up for the holidays (Xmas lights, Christmas tree delivered) Create and implement preventative maintenance schedule for multiple properties. Confirming yearly brush clearance is completed at main property

Really important that the person is….

-a team player, they will be working closely with two housekeepers

-fully vaccinated, with booster

-covid safe

– very organized

– positive with a can-do attitude

– understands boundaries and is extremely discreet

Health Insurance information – starts after 30 days. Company pays full cost, will be Blue Shield PPO.
vacation days & policy- 2 weeks paid vacation, every employee is encouraged to take it
cell phone & laptop (forgot if she gets a work cell or how you do it)- A company issued cell phone and laptop will be provided
payday- 15th and the last day of the month
how travel works- Travel, including rare last minute, may be required. Work expenses that are incurred during travel will be covered by the company issued credit card (transportation to/from airport, hotels, meals, etc. We do not offer a per diem.
expenses/corporate credit card- You will be given a corporate credit card
confidentiality agreement- Will be required to sign an NDA
non commuting mileage reimbursement- Will be reimbursed according to the IRS rate

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