Reports to principal(s), collaborates with the team e.g. employment lawyer, business management, etc. to ensure smooth functioning of day to day activities. Position works primarily from Beverly Hills however, some travel might be necessary
Beverly Hills, CA
Future property holdings e.g. if family acquires new real estate.
Family rentals e.g. vacations or long term work trips
THE IDEAL CANDIDATE
Takes ownership for general upkeep, safety, maintenance & management of household(s), as well as ensuring properties maintenance of the highest functionality, extreme efficiency and up to date with current systems at all times. E.G. acting as if the home & budget was their own.
Takes responsibility for building, updating operation manuals for households, grounds, vehicles and new procedures. Manages contracts, services & vendors while working closely with all team members and staff. Keeps clean and organized work areas. Maintains open communication with team and supervisor(s). Keeps up to date “to do lists.” Coordinates small and large trips to various home(s) and locations depending on family needs. Coordinate event planning – birthdays, holidays, etc. within budget. Adheres to consistent and professional communication to principals and staff. Acts with professionalism & is a team player. Supervises staff to ensure job duties are being performed based on specific job requirements
Household staff supervision including but not limited to – Employees and vendors: hiring, training, termination – in collaboration with business management/employment attorney team. Help source vendors and personnel for all properties. Housekeepers for all properties (standards, preferences, scheduling, budgeting.) Chef (train/maintain standards, preferences, special needs, assistant, and budget) Nannies. Houseman e.g. handyman. Animal personnel.
Manage household staff & family travel and relocation logistics (travel plans, housing, ground transportation, special needs). Delegation of evolving tasks as needed.
OVERALL OPERATION – Specific Responsibilities are as follows but not limited to the following:
Ad Hoc tasks for principals.
General Property organization, structure, company standards, up to date maintenance on household equipment/items. Homeowners Associations – Responsible for all communication, execution & standards between HOAs for all properties both home, away & rentals. Gate Access Management – employees, guests, family, parties, etc.
Household Smart System (currently ELAN) management. Interior and exterior lighting operations – bulbs, smart system. Information Technology – management, maintenance.
Custom supplies, source limited availability items and special order items. Arcade and video game systems – maintenance and management. Property site visits/inspections, project progress checks and timelines awareness. Staff related components and ergonomics of building projects. Monitoring property expenses, contracted services, outside vendors, bids, projects. Office assistant, onsite IT troubleshooting support – in collaboration with IT vendor. Wine/Liqueur/water supplies – inventory, stock, allocation. Handle “unassigned” but approved tasks for family members. Coordinate house rentals short/long terms. Holiday preparations. Coordinate special needs for resort stays. Alarm – maintenance/management. Manage all household accounts e.g. Postmates/TaskRabbit, Cable etc. Communicate via text/email with family and team members regarding vendors/work performed on the property. Fire Extinguishers – valid and appropriately allocated. Medical – AED, oxygen, first aid kits.
Weapons safety, maintenance. Timely updates to principals regarding projects, tasks, completion and progress. Maintain receipts for credit card expenses. Proper maintenance of all grounds and house equipment – landscape and irrigation/pool/guesthouse/gym/HVAC. Trash Recycling organization and removal. Garages and on site storage. Vehicles – coordinate maintenance, safety, preferences, fuel, charging, subscriptions – Assist with sale, relocation and registration, insurance. Run errands. Packing/Shipping. Special project management. Indoor/Outdoor furniture Security/Cameras. Emergency prep. Charity Donations. Dogs – medical, support staff, scheduling. CRM – maintain detailed and up to date contacts for all vendors, employees, households, preferred restaurants, household items, security, doctors.
Enforce principals privacy and confidentiality requirements at all times, act as the gatekeeper between principals and vendors.