Jobs

We are looking for a vibrant and professional receptionist/office assistant to join dedicated team supporting an UHNW individual. This is an organization we have placed with and worked with extensively. They are a tight knit group looking for a talented team player. This is an organization that promotes from within, they are looking for an individual with a career mindset that would like to learn and grow. Salary will be $30-$35/hour with full benefit package.

SHIFTS: 7:30am-4:00pm, 8:00am-4:30 pm, and 9:00am-5:30pm (with some flexibility required)

Personal presentation and demeanor

• Must be polished and professional at all times

• Always greet employees and guests entering the office with enthusiasm and a smile

Basic front desk responsibilities

• Maintain master calendar with scheduling conference room, investor meetings, conference calls

• Enter all guests into the security system

• Maintain a good relationship with building security, property management and all vendors who provide services for maintenance, deliveries, office equipment, transportation, etc.

• Handle, receive and promptly deliver mail, FedEx, UPS, courier packages

• Handle office related errands, favors, daily requests, travel accommodations

• Update the office lists and databases

• Order office supplies as needed; keep supplies stocked and organized Phone responsibilities

• Answer phone politely: screen and announce all calls before transferring, distinguish sales calls from important legitimate calls

Kitchen responsibilities

• Keep the kitchen clean at all times, wipe countertops, load and unload dishwasher, put away food, tidy newspapers and snacks • Keep the refrigerator clean and well stocked throughout the day

• Order all food supplies and drinks Potential EA work • Travel arrangements

• Expense reports

• Help manage Outlook calendars and contacts

Most importantly, take pride in your job. We are seeking a motivated and dedicated receptionist and office manager with a positive attitude, who is willing to do whatever it takes for the best of the office and the company as a whole. The ideal candidate will handle the above duties while looking for ways to increase responsibilities and improve processes.

We are looking for a full time Personal Assistant/House Manager for a high profile comedian based in West Hollywood.

Looking for a highly motivated, positive, and confident assistant to support a high profile individual/family/household. Candidate must be assertive and have prior experience as an assistant. Position is based in Los Angeles but candidate will possibly be needed to travel at the drop of a hat. Hours will vary on a weekly basis and candidate will be expected to work weeknights and weekends as needed. Looking for someone with a working knowledge of LA, a driver’s license, and a car. Discretion & confidentiality is a must. Candidates will be required to sign a non-disclosure agreement and undergo a background check. Household management experience is a plus.

Job Responsibilities (include but are not limited to):

– Candidate’s responsibility is to follow directions, but also anticipate needs and complete all tasks necessary to streamline the couple’s lives so that they can focus on their crafts
– Must be detail oriented, communicate well, and have the ability to multitask and prioritize while allowing time for employer to maintain a creative workflow
– Must be EXTREMELY reliable-no last minute cancelling, self-sufficient, anticipate and prepare for the next step, motivated, ambitious, assertive, enthusiastic, positive, confident, and keep personal lives separate from the job
– By nature, be very flexible, hands-on and be capable multitasking in order to make things happen.
– Duties may occasionally include babysitting, tidying up and driving.
– Must be able to handle hectic work schedules. This includes working long hours and being on call and reasonably available at all times
– Manage different projects as needed and carry out all necessary research and follow through on personal tasks
– Scheduling and keeping calendar: booking appointments; setting up meetings
– Organizing events and travel and creating corresponding itineraries
– Keep up with the day-to-day correspondence between managers, agents, etc.
– Managing office and fan mail
– Social media updates/ideas
– Research ideas/inspiration
– Keep house and office stocked
– Personal errands
– Implement systems
– Schedule and oversee household vendors (maintenance, gardening, pool, etc.)
– Assist in maintaining schedule of household staff (housekeepers, nannies, etc.)

Basic Qualifications:

– Bachelor’s Degree or equivalent work experience required
– Minimum of 2+ years of relevant experience
– Proficiency in Word, Excel, PowerPoint, Outlook
– Must have strong written, verbal, and interpersonal skills with the ability to interface with other staff and high-profile external contacts

Salary Range will be 70-100k DOE with benefits.

We are looking for a full time housekeeper for a staffed estate in Malibu. Their current housekeeper has put in her two weeks and they are looking to interview/hire immediately. The schedule will be Monday – Friday from 7:30 AM to 4 PM. The salary will be $25 – $30/hour benefits.

In addition to regular housekeeping and laundry duties, light meal prep and pet care is required.

We are looking for a housekeeper for a family of 3 (2 1/2 year old child) and their two dogs in Beverly Hills. They currently have a housekeeper that they are looking to replace. We are looking for someone that is warm, friendly and can work with a team. They have a Nanny and a houseman. The schedule will me Mon – Fri from 8 AM – 4:30 PM. They are looking to pay $25/hour.

Tasks will include running errands, doing laundry, keeping the home clean and organized. Cooking Chicken and Rice for the dogs twice/week. The ideal candidate will be neat, organized, detail oriented and a self-starter.

We have a housekeeping job for a family we have placed with in Los Angeles that recently relocated to Houston. This is a new 8k square foot home. The schedule will be Monday – Friday from either 9 – 5 PM or 10 – 6 PM. The salary will be $20 – $22/hour.

Primary responsibilities will include maintaining the cleanliness of the home, changing bed linens, laundry. This is strictly housekeeping.

We are looking for a full time Personal & Executive Travel Assistant for a C-Level Executive. The position is based in NY and you will join a dedicated team of staff members in assisting the Principal and his family in both a personal and executive capacity.

Primary responsibilities will consist of planning, scheduling and organizing the day to day life of an incredibly busy executive. You will be working jointly in a team of assistants to ensure the life of our client runs smoothly and efficiently. Travel will be a large component of this position, including planning/booking/packing and organizing. You can anticipate up to 8 weeks of travel, generally scheduled around school holidays.

The ideal candidate will always maintain the utmost discretion regarding the Principal and his family’s privacy. We are looking for an individual who inherently knows when to make themselves available and present, and when not to. A team-player is a must as you will be joining the ranks of 6 other assistants. We are looking for someone who is polished and professional with a minimum of 5 years experience working as an executive assistant in a fast-paced environment. Attention to detail, hyper-organized and an ability to work under pressure are qualities that will help you secure this position. Bachelor’s degree is required.

When you are not traveling, you will be working out of the office based in NY. The organization is willing to relocate for the right candidate. The salary will be 100k – 130k DOE with comprehensive benefit package.

We are looking for a temporary full time housekeeper for a staffed estate in Beverly Hills. They currently have two housekeepers, but one is going on maternity leave and they are looking to fill her role as soon as possible. The position will begin Oct. 14th and will end late February, but they are looking to trial/hire immediately. The schedule will be Mon-Fri from 9-5 and the salary is $31/hour.

This is a family of 5 (3 kids) with one small dog that we have placed with in the past. They are looking for a team player that is flexible and adaptable with a GREAT attitude. Typical job duties will include maintaining cleanliness of the home, laundry, running errands, occasional oversight of children (they have a nanny, food stocking and shopping. Light/basic cooking for kids.

We are looking for a part time housekeeper for a 3 bedroom 3 bath in Studio City. The right person for this position pays close attention to detail and has excellent organizational skills. The ideal candidate takes direction well but is also a self starter.

Primary responsibilities will be maintaining the cleanliness and organization of the home, but we are also looking for someone who can do some light cooking. There are two dogs in the home that will need to be walked and fed as well. Laundry duties.

The schedule will be Mon-Fri from 8:30 AM to 2 PM, but this is flexible for the right candidate! Our client is open to adjusting hours and days for the right fit, but you can expect to work approximately 25 hours/week. This position pays $25/hour.

HOUSE MANAGER

Reports to principal(s), collaborates with the team e.g. employment lawyer, business management, etc. to ensure smooth functioning of day to day activities. Position works primarily from Beverly Hills however, some travel might be necessary

PROPERTIES

Beverly Hills, CA
Pittsburgh, PA
Future property holdings e.g. if family acquires new real estate.
Family rentals e.g. vacations or long term work trips
THE IDEAL CANDIDATE

Takes ownership for general upkeep, safety, maintenance & management of household(s), as well as ensuring properties maintenance of the highest functionality, extreme efficiency and up to date with current systems at all times. E.G. acting as if the home & budget was their own.

Takes responsibility for building, updating operation manuals for households, grounds, vehicles and new procedures. Manages contracts, services & vendors while working closely with all team members and staff. Keeps clean and organized work areas. Maintains open communication with team and supervisor(s). Keeps up to date “to do lists.” Coordinates small and large trips to various home(s) and locations depending on family needs. Coordinate event planning – birthdays, holidays, etc. within budget. Adheres to consistent and professional communication to principals and staff. Acts with professionalism & is a team player. Supervises staff to ensure job duties are being performed based on specific job requirements

TEAM SUPERVISION

Household staff supervision including but not limited to – Employees and vendors: hiring, training, termination – in collaboration with business management/employment attorney team. Help source vendors and personnel for all properties. Housekeepers for all properties (standards, preferences, scheduling, budgeting.) Chef (train/maintain standards, preferences, special needs, assistant, and budget) Nannies. Houseman e.g. handyman. Animal personnel.

Manage household staff & family travel and relocation logistics (travel plans, housing, ground transportation, special needs). Delegation of evolving tasks as needed.

OVERALL OPERATION – Specific Responsibilities are as follows but not limited to the following:

Ad Hoc tasks for principals.

General Property organization, structure, company standards, up to date maintenance on household equipment/items. Homeowners Associations – Responsible for all communication, execution & standards between HOAs for all properties both home, away & rentals. Gate Access Management – employees, guests, family, parties, etc.

Household Smart System (currently ELAN) management. Interior and exterior lighting operations – bulbs, smart system. Information Technology – management, maintenance.

Custom supplies, source limited availability items and special order items. Arcade and video game systems – maintenance and management. Property site visits/inspections, project progress checks and timelines awareness. Staff related components and ergonomics of building projects. Monitoring property expenses, contracted services, outside vendors, bids, projects. Office assistant, onsite IT troubleshooting support – in collaboration with IT vendor. Wine/Liqueur/water supplies – inventory, stock, allocation. Handle “unassigned” but approved tasks for family members. Coordinate house rentals short/long terms. Holiday preparations. Coordinate special needs for resort stays. Alarm – maintenance/management. Manage all household accounts e.g. Postmates/TaskRabbit, Cable etc. Communicate via text/email with family and team members regarding vendors/work performed on the property. Fire Extinguishers – valid and appropriately allocated. Medical – AED, oxygen, first aid kits.

Weapons safety, maintenance. Timely updates to principals regarding projects, tasks, completion and progress. Maintain receipts for credit card expenses. Proper maintenance of all grounds and house equipment – landscape and irrigation/pool/guesthouse/gym/HVAC. Trash Recycling organization and removal. Garages and on site storage. Vehicles – coordinate maintenance, safety, preferences, fuel, charging, subscriptions – Assist with sale, relocation and registration, insurance. Run errands. Packing/Shipping. Special project management. Indoor/Outdoor furniture Security/Cameras. Emergency prep. Charity Donations. Dogs – medical, support staff, scheduling. CRM – maintain detailed and up to date contacts for all vendors, employees, households, preferred restaurants, household items, security, doctors.

Enforce principals privacy and confidentiality requirements at all times, act as the gatekeeper between principals and vendors.

Salary DOE

We are looking for a full time housekeeper to join a team of housekeepers for a lovely family in Brentwood. The schedule will be Friday – Tuesday from 10 AM to 6 PM. The salary will be $25/hour. This seems like a wonderful family/organization to be a a part of!

We are looking for a real team player that is able to communicate clearly in effectively. We are looking for someone who can be flexible while working with a team. Primary responsibilities will be maintaining the cleanliness of the home, some errands, occasionally picking up children from school. Must have a clean driving record. The family has one small dog.